Grant Coordinator RESEARCH NEUROLOGY

Site: The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Summary
The Mass General Brigham Neuroscience Institute comprises the largest Neurology network within the United States. Combined, the Departments of Neurology and Neurosurgery annual research operations are nearly $0.5B. To efficiently support a financial enterprise this size, strong emphasis is placed on recruiting agile, career-oriented team members as partners to our stakeholders. Within this dynamic support team is the role of a Grant Financial Coordinator. This role primarily handles accounts payable procedures across the full lifecycle of grant-funded expenditures. The role meticulously documents and processes invoices, non-employee payments and non-tangible purchase order requests ensuring expenses comply with specific grantor regulations. Maintaining strong vendor relationships by ensuring timely payments is critical.

Responsible for managing and coordinating the financial aspects of research grants and funding by working closely with researchers, finance teams, and external funding agencies to ensure compliance with grant requirements, financial reporting, and budget management. Plays a critical role in supporting research activities by facilitating grant applications, monitoring funding allocations, and providing financial guidance to research teams.

Does this position require Patient Care?
No

Core Responsibilities
-Accounts Payable Processing: Review, code, and process invoices, check requests, and employee expense reports associated with various grants.
-Compliance & Al location: Ensure all expenditures adhere to internal policies and external sponsor/grantor guidelines. Verify that costs are accurately allocated to the correct grant budgets.
-Reconciliation & Reporting: Reconcile grant accounts payable sub-ledgers against the general ledger. Prepare financial tracking spreadsheets and spend-down reports for Principal Investigators (PIs) and program managers.
-Audit Preparation: Maintain scanned receipts, contracts, and supporting documentation so they are readily available for programmatic and financial audits.
-Vendor & Subrecipient Management: Process payments for subawardees. Resolve payment discrepancies and respond to vendor inquiries in a timely manner

Essential Functions
-Collaborate with researchers and research administration teams to develop grant applications and proposals.
-Monitor and ensure compliance with grant terms, conditions, and regulations.
-Prepare and submit financial reports to funding agencies in compliance with grant requirements and deadlines.
-Work with researchers to develop project budgets, ensuring they align with grant guidelines and funding limitations.
-Collaborate with finance teams to ensure appropriate coding, allocation, and documentation of grant-related expenses.
-Ensure adherence to institutional policies, as well as relevant regulatory and compliance requirements (e.g., IRB approvals, human subjects protection, conflicts of interest).
-Foster effective relationships with researchers, finance teams, and external funding agencies.

Qualifications

Education
-Associate's Degree Finance required or Associate's Degree Accounting required or Associate's Degree Related Field of Study required

Experience
-Grant administration experience, research experience, or related 1-2 years required

Key Qualifications

- Education: Bachelor’s degree in Accounting, Finance, or Business Administration is highly preferred, but not required.

- Experience:  (1-3) years of accounts payable, bookkeeping, or grant accounting experience.

-Hard Skills: Advanced proficiency in Microsoft Excel, accounting software (e.g., Workday), and a high-level attention to detail.

-Soft Skills: Strong analytical and problem-solving abilities, excellent communication skills for collaborating across departments, and a firm grasp of non-profit or public sector accounting standards.

Knowledge, Skills and Abilities
- Strong knowledge of grant funding processes, financial reporting, and compliance requirements.
- Proficiency in budget development and financial management, including tracking and reporting.
- Strong analytical skills with the ability to interpret financial data and provide accurate and insightful analysis.
- Excellent organizational and time management skills, with the ability to manage multiple grants and priorities simultaneously.
- Strong interpersonal and communication skills, with the ability to collaborate effectively with researchers, finance teams, and external stakeholders.
- Attention to detail and commitment to accuracy in financial reporting and documentation.

Additional Job Details (if applicable)

Remote Type

Remote

Work Location

60 Fenwood Road

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$ - $28.30/Hourly

Grade

3

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.